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Supplier quotations and price catalogues

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Quotations

To be able to update a quotation sent to the company by your supplier in the system, a Request for Quote has to exist. This means that DC1 assumes that the quotation is a response to an RFQ sent from your company to the supplier.

If you receive a quotation through Data Interchange (e.g., EDI/400), the system automatically updates the corresponding RFQ when the quotation is retrieved. See Retrieve a supplier quotation received through Data Interchange.

If you receive a quotation on paper or by fax, you can easily update the corresponding RFQ with the information in the quotation. See Manually register a supplier quotation.

Price catalogues

Price catalogues can, as well as quotations, be a response to an RFQ sent from your company to the supplier. However, if the supplier sends a price catalogue through DI without referring to any RFQ, the system will

  • automatically create an RFQ in the Requests for quote file
  • create a supplier quotation for the RFQ
  • update the information in the price catalogue on the supplier quotation

This means that the system will handle the price catalogue in the same way as a quotation.

If the price catalogue is received on paper, or by fax, you have to manually create an RFQ via the Work with requests for quote menu item. Once the RFQ is created, you enter the price information in the same way as a quotation.

Accept quotation/price catalogue

Once the quotation or price catalogue is updated in DC1, you have the following options to choose from:

  • Create a purchase order from the quotation lines
  • Create a supplier agreement from the quotation lines
  • Update the purchase prices in the Item file

Enquiries

  • Supplier quotation enquiry

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