The following describes how to retrieve a price catalogue sent by a supplier through Data Interchange.
If the supplier who sent the price catalogue is referring to a Request for Quote (RFQ) sent to the supplier by your company, the information in the price catalogue will automatically update the corresponding RFQ.
If the price catalogue does not refer to an existing RFQ, the system will create an RFQ in the Requests for quote file. The RFQ containing the information in the price catalogue can then be maintained via the Work with requests for quote menu item.
- Select the DI QUOTES/PRICECAT retrieval menu item.
- You access Confirm/generate RFQ. In the upper part of the panel you can enter selection parameters to retrieve any price catalogue received through Data Interchange. To retrieve all price catalogues not previously updated in the system, leave all the selection fields blank. In the following fields you can further specify the selection:
- Quotation
- You can retrieve both quotations and price catalogues in the same process, but for the purpose of this example, set this field to NO, meaning that you do not want to retrieve quotations in this selection. See Retrieve a supplier quotation received through Data Interchange. for those instructions.
- Price catalogue
- Set to YES to retrieve price catalogues.
- Simulation
- This field allows you to perform a trial run of the process without updating anything in the system. The system will perform all validations and you will receive a printout informing you about any errors. For the purpose of this example, set this field to NO.
- Print appr. quotes
- Set to YES to receive a printout listing all price catalogues that were processed without any errors.
- Print rejected quot
- Set to YES to receive a printout listing all price catalogues that the system could not process because of errors or missing information.
Click OK to update. The system will search through the Data Interchange files and print a list with all processed/not processed price catalogues received through Data Interchange.
For information about how to handle retrieved price catalogues, see Manually register a supplier quotation.
Related topics
- About supplier quotations and price catalogues
- Retrieve a supplier quotation received through Data Interchange
- Manually register a supplier quotation
- Create a purchase order from a supplier quotation
- Create a supplier agreement from a supplier quotation
- Update purchase prices from a supplier quotation or supplier price catalogue