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Create a purchase order from a supplier quotation

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The following describes how to create a purchase order from a quotation line.

Prerequisites
Before you can create a purchase order from a quotation line, the quantity on the line has to be defined. In addition, you cannot create a purchase order from a quotation received from a supplier which does not exist in the Business partner file, i.e. the item on the quotation was requested from a temporary supplier. For information about temporary suppliers, refer to step 3 in Add and remove suppliers from the RFQ.

  1. Select the Work with requests for quote menu item.
  2. On the initial panel, mark the RFQ that contains the supplier quotation from which the purchase order should be created and click the Suppliers option.
  3. On the RFQ-suppliers panel, mark the supplier from which you received the quotation that should create the purchase order and click the Supp quot lns option.
  4. You access Supplier quotation lines. (Tip: If you are not sure if the prerequisites stated at the top of this document are fulfilled, select the applicable line and click Change. On the panel displayed, make sure that all information is completed). Select the quotation line from which you want to create a purchase order and click Create order. Note: If no Price 1 is defined on the quotation line, a warning message will be displayed at the bottom of the panel. Either ignore the message by clicking OK again, or add the price by selecting the line and click Change.
  5. You access Purchase order creation. For this example, complete the following fields:
    6. Handler
    Supplier
    Order type
    Warehouse
    Enter the warehouse in which the item should be received or leave the field blank to define the warehouse when the purchase order line is created.
    Dispatch date
    Maintain new order
    For the purpose of this example, leave this field set to YES, meaning that the order will be displayed on the Work with purchase orders panel when the order is created.

    Click OK to update.

  6. The same panel is displayed, with the following message shown at the bottom part of the panel: Press Enter to create a new purchase order. Click OK again.
  7. You access Work with purchase orders, Order lines. Note: If any errors are found when the system is about to create the order, or if any information is missing, the panel where the error exists (or where information is missing) will be prompted. Correct/complete the information required and click OK. For information about how to further process a purchase order, see About purchase order entry. Click Back to return to the RFQ from which the purchase order was created.
  8. You access Supplier quotation lines. The Po field has been set to YES for the quotation line from which a purchase order has been created. Exit the routine.

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