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  13. Close all receipts on...

Close all receipts on an inbound shipment

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This process is only applicable for shipments where the reception has been processed using the Receive replenishment line program. Receipts can be closed in the following two routines:

  • Work with purchase orders, where you close an individual order line. In Item view mode, click the Close receipts option.
  • Work with inbound shipments, where you close all order lines included in the shipment. This procedure is described below.

Prerequisites
The receipts should not be closed until it is known that all the goods on the shipment have been received.

  1. Select the Work with inbound shipments menu item.
  2. You access Work with inbound shipments, Headers. Select the applicable shipment and click Receipts.
  3. You access Work with receipts displaying the quantity received for each order line. Tip: To view detailed information about a line, select the line and click Display. A received line that has not been closed can be “deleted” from the reception if you select the line and click Delete. This means that the order line will be reversed, i.e. set back to “not being received”. The purchase order line status will after this be 20 or 25. Click OK.
  4. You return to Work with inbound shipments, Headers. To close the receipts, select the applicable shipment and click Close receipts. The status of the shipments has now been changed from 30 to 45. No more receipts can be entered for the order lines on the shipments. You now have the following options from which to choose:
    • allocate the costs on the shipment. See Allocate costs on the inbound shipment.
    • perform quality control of the items included in the shipment. See About quality control of incoming goods. Note: If you confirm receipt of a shipment using a pre-printed reception note, the reception will automatically be closed when the reception note is confirmed. In doing so all lines with QC will go to status 42 or 45 depending upon if the QC note is printed directly. All lines without QC will go to status 50. If you confirm receipt of a shipment line by using the Receive replenishment line program, the receipt for each line must be closed before a QC note can be printed. The receipt for the line can be closed either in Work with purchase orders or Work with inbound shipments. It is possible to close each individual line in Work with purchase orders. When the last line is closed in this program, the shipment is automatically closed.
    • book the shipment. See Book an inbound shipment.

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