Confirm a purchase order reception note

1. Select the Work with receptions menu item.
2. You access Work with receptions, Reception view. The warehouse defined for your user profile is defaulted if defined there. If a warehouse is not defined for your user profile, then the main warehouse from the DIS control file is defaulted. You can change to another warehouse by clicking the Select warehouse function key. All non-confirmed and partially confirmed receptions can be displayed. Highlight the applicable reception note and then right-click and select the applicable option.

   Note: If the REC-HAND (Reception handler) function is activated in the Function control file you will be prompted with a Purchase reception window, after performing any confirmation, where you must enter the user ID of the person working with the reception in the Reception handler field.

Option	Description
Lines	If any of the items are a DC1 Warehouse Management controlled item, or batch item or serial number controlled item, you will first access the Details panel where you can: enter/change the received quantity (or click Full reception which will move the suggested quantity to the received quantity). select/change the batch. create a duplicate reception line if, e.g., you need to receive two different batches and thus need to add a second batch, or when one suggested reception line needs to be received from two different locations instead of the one suggested. After clicking OK, the next panel depends on the following: If the SERTRACK (Serialized tracking) function is activated in Work with function controls, and any batch controlled items are flagged for serialized tracking you will access the Batch entry panel where you must enter unique serialized tracking ID’s per stock unit. If the quantity you are receiving is equal to 1, you do this in the Serialized tracking field on that panel. If the quantity for the item is greater than 1, you click the Multiple tracking function key to access the Serialized tracking, Entry panel where you enter unique ID’s per stock unit. If any of the items are serial number controlled you will access the Serial number entry panel where you enter the serial number information corresponding to the quantity you are receiving and click OK to access the Lines panel. If no items on the reception line are serial number controlled you will access the Lines panel to enter/change the backlog code, or perform a partial reception without creating a backlog line, and then confirm the reception. If the items are not a DC1 Warehouse Management controlled item, or batch item, or serial number controlled item, you will access the Lines panel directly where you can: enter/change the received quantity (or click Full reception which will move the ordered quantity to the received quantity). enter/change the backlog code. perform a partial reception (and confirm without creating a backlog line on the purchase order). and then click the Confirm function key to confirm the reception. Catch weight handling If the order line was flagged for Catch weight handling, you will access the Work with receptions, Catch weights panel where you must enter the catch weight quantity for the order line. The Quantity to add field displays the quantity that must be reported. Multiple catch weights can be entered for one order line, allowing you to have a separate weight for each individual item. All catch weights are then accumulated to be the price unit quantity for the order line and will also be used to re-calculate the order line value. As you report the quantity, the quantity in the Quantity to add decreases and the quantity in the Total actual qty and Total CW quantity fields increases. If a variance limit percentage range was set up for the item/purchase unit that is under catch weight handling, and the entered catch weight quantity exceeds the variance range limit that is set up, you will access the Override allowed CW variance panel where you must enter your signature ID and the security code for the signature to accept the exceeding quantity and continue with catch weight entry. When the entire quantity has been reported, click the Confirm catch weight function key to confirm the entered catch weight quantity(ies). A validation will be performed to check that catch weight has been entered for the entire quantity.
Close reception	Allows you to confirm and close the reception. When this option is run, it will no longer be possible to change anything for the reception. If at least one reception line has zero for received quantity you will be flagged with a warning when you select this option, allowing you to first maintain the line before confirming.
Confirm full reception	Allows you to confirm a full reception (for both a goods reception (debit purchase order) and return (credit purchase order) without maintaining the line information (i.e. the suggested quantity (i.e. supplier’s order quantity) will be moved to the received quantity field if zero; else accept the received quantity).
Display errors	View errors for any transactions sent from an external client, e.g., Iptor WM1. Examples of errors are: The order is being held by another user. The reception lacks information (e.g., a batch item was sent but the batch ID was not supplied). All transactions sent from an external client are stored in the WMS transaction log file. Depending on the type of error, you can manually correct the error in this Work with receptions routine if applicable, or click the Retry option from the WMS transaction log (for the transaction) if the DC1 WMS Interface application is activated. If the error is caused because of a lack of information, the error should ideally be corrected in the external client if possible; else in this Work with receptions routine after communication with the warehouse personnel.
Re-print rec note	Allows you to re-print a reception note.

This functionality is used for purchase order lines that do not have a printed reception note. Instead of waiting for the entire purchase order to arrive, you can confirm the receipt of a single purchase order line. See Confirm the receipt of a single purchase order line for instructions.

In this routine you are able to select purchase orders, adjust received quantities and configure pallets before the reception is confirmed. See About working with purchase order reception.