This function is especially useful when using the Purchase order routine in DC1 to handle purchases of items that are not, in turn, sold. An example of such purchases could be when buying consumables, office equipment and other necessities.
The advantages of using the pre-accounting function are, for example, the following:
- When purchasing items for which the accounting information defined in the Transaction type table does not apply. The pre-accounting information defined on the order line will override any accounts defined in this table.
- The attesting of supplier invoices is simplified, assuming the reason for distributing invoices for attest is that the financial department does not know on which accounts the purchase should be booked.
According to the above, one can conclude that the purchase order handler can define the actual accounts on which the purchase value of an order line should be booked in the General Ledger in DC1 Financials.
Update of G/L in FIN
The purchase value will be posted on the accounts defined on the order line when entering the final supplier invoice in DC1 Financials, using the supplier matching function. When closing the batch, in which the matched supplier invoice is included, the accounts defined on the order line will be updated, instead of using the accounting information defined for transaction type 810.
For more information about how to match a supplier invoice with a purchase order, see About matching A/P invoices and purchase orders manually. For detailed information about the accounting transactions created, see Overview of accounting transactions during supplier invoice matching.
Order type table
You define if pre-accounting information is required for a particular order type in the Purchase order type table. If required, and no pre-accounting information has been defined for the purchase order line(s), a warning message will be displayed when the handler exits the order at order entry.
Note: You are allowed to define pre-accounting information on order lines, even if the order type does not require the information.
Purchase requisitions
If a purchase order line is created from a purchase requisition line on which pre-accounting information was defined, the accounts entered on the requisition are updated on the order but can be changed.
Enquiries
- Purchase order enquiry