DC1 offers a straightforward requisition process that allows for the quick and easy entry of purchase requisitions from which a request for quote (RFQ) can be automatically created, and thereafter a purchase order, or a purchase order directly. The routine is primarily developed to handle purchases of items, which are not, in turn, sold. Items that are sold by your company are normally handled through the Purchase suggestion routine in DC1.
The purchase requisition functionality is especially important for requisitions of non-stocked items and when supplier is not known. Users can enter the minimum of details that are later controlled, completed and attested (if required) by authorized administrators. Simply put, items (stocked or not) can be entered with no regard to/validation of the supplier. The supplier information is automatically handled by the system afterwards (as a result of set-up parameters) or can be later complemented if the user needs or wants to. Non-stocked items can be generated into the item file on the fly.
This routine supports the basic request to buy products and can be used by people that do not have direct purchasing authorization. Persons using this functionality do not necessarily need information like inventory situation, suppliers, item codes and so on but can still enter a requisition. Consequently the routine has built in functions for approval and attest from the responsible purchaser. A user that has to be attested by another user is able to create both the requisition and purchase order but the purchase order (and printout) will be held for further processing and has to be released by authorized user. The authorized user can directly attest the requisition.
Should sourcing for the best price be required, the purchase requisition can directly be transferred to a request for quote (RFQ). Incoming responses on these RFQs (most often electronically) can then be managed in the Work with requests for quote routine. There the work can continue by comparing several quotations from different suppliers and then finalizing, by creation of purchase orders or supplier price lists and agreements.
A higher degree of automation with authorization, pre-accounting and complete traceability is extended to the entire range of your procurement needs.
Enquiries
- Purchase requisition enquiry
Related topics
- Process overview of purchase requisitions
- Register a purchase requisition
- Automatically create the purchase requisition header and lines
- Change supplier and attest a purchase requisition
- Create requests for quote from purchase requisitions
- Pre-account a purchase requisition
- Create a purchase order from one purchase requisition
- Print the purchase order document and send as email or fax
- Setting up purchase requisitions