An invoice is deemed normal if the Merged inv and Periodic inv fields are set to NO on the Order header, main info panel in the Work with sales orders program. These values are retrieved from the Business Partner file, but can be changed.
Note: The following is only applicable if you are running the German application. Differential tax is the additional tax paid by the seller. If an item is flagged for differential taxation (in the Item file maintenance, Additional information panel) and its invoice is serial number controlled, then the differential tax applied on the item’s price will be printed on the normal invoice. See About differential taxation (Germany) for more information.
- Select the Print invoices menu item.
- On the Invoice printout panel enter your selections for the sales orders that you wish to print invoices for and click OK.
- You access the next Invoice printout panel. The system automatically retrieves information into the following fields:
- Invoice date
- Defaults with today’s date, but you can change this, e.g. to previous month.
- Accounting period
- Defaults with the actual period. To display and post the invoices to another period you must have authority to do so. (The Allow change period field in Work with DC1 user profiles must be set to YES for your profile).
- You access the Print control window where your printer default values will be displayed but these values can be changed. Note: If you want to print the invoice on the handler’s printer queue, leave the Printer queue field blank. Click OK to print the invoice, or, alternately, if Interactive process is set to YES in Work with DC1 user profiles for your profile, you can press F2 to run the printout interactively.
Tip: If you want to print an invoice for specific sales orders: from the Work with sales orders, Header view panel select the sales order lines and click Invoicing. The same panel as above will be displayed but the numbers of the sales orders you selected will be automatically entered.
Click OK.
Caution: The number of copies for the invoice can be defined in two places. If you enter a value in the Inv copies field on the Order header, main info panel in Work with sales orders, the system multiplies these by the number of copies defined on this panel. The number of invoiced copies defined on the Order header, main info panel will be printed with the text invoice copies.