Unsuccessful matching

Alternatives to complete the invoice matching process and to correct the errors are described below:

Alternative A

• Select the normal A/P invoice entry routine (select Final).
• On the A/P invoice/credit note entry panel, set Invoice matching to YES to access the manual invoice matching routine.
• Any cost accountings in the A/P invoice line file are automatically retrieved to the G/L postings entry for A/P documents panel where you complete the final invoice.

Alternative B

• Select the Work with A/P invoice lines for automatic matching menu item. Correct the errors.
• Select the Automatic matching of A/P invoice lines menu item to manually restart the automatic matching of the corrected invoice.
• The invoice is automatically promoted to final.
• The final invoice is automatically given a final document type according to what has been defined for the document type that was used when the preliminary invoice initially was created (Final document type in Work with document types is completed). If that field is blank, then the type from Work with system document types is retrieved.
• The G/L postings from the matching plus any cost accountings stored in the A/P invoice line file are automatically retrieved and updated to the invoice.
• If tolerance limit rules have been set up, any difference within these limits is automatically booked on pseudo account XTOL.
• The invoice is automatically approved for payment.

Alternatives to complete the invoice matching process and to correct the errors are described below:

Alternative A

• Select the A/P goods-in-transit routine through the Enter financial transactions menu item and manually match the invoice.
• Any cost accountings in the A/P invoice line file are automatically retrieved to the G/L postings entry for A/P documents panel where you complete the final invoice.

Note: In this case, you have to manually change the invoice to be approved for payment. Select the Work with A/P transactions menu item, select the applicable invoice and set Approved for payment to YES.

Alternative B

• Select the Work with A/P invoice lines for automatic matching menu item. Correct the errors.
• Select the Automatic matching of A/P invoice lines menu item to manually restart the automatic matching of the corrected invoice.
• The G/L postings from the matching plus any cost accountings stored in the A/P invoice line file are automatically retrieved and updated to the invoice.
• If tolerance limit rules have been set up, any difference within these limits will be automatically booked on pseudo account XTOL.
• The invoice is automatically approved for payment.

Alternatives to complete the invoice matching process and to correct the errors are described below:

Alternative A

• Select the Work with A/P invoice lines for automatic matching menu item. Correct the errors.
• Select the Automatic matching of A/P invoice lines menu item to manually start the automatic matching of the invoice. The matched invoice lines are stored in the interim file, Preliminary invoices G/L postings. The invoice remains preliminary.
• Select the normal A/P invoice entry routine (select Final). Make the invoice final.
• The G/L postings from the interim file and the cost accountings in the A/P invoice line file are automatically retrieved to the G/L postings entry for A/P documents panel where you complete the final invoice.

Alternative B

• Select the normal A/P invoice entry routine (select Final).
• On the A/P invoice/credit note entry panel, set Invoice matching to YES to access the manual invoice matching routine.
• Any cost accountings in the A/P invoice line file are automatically retrieved to the G/L postings entry for A/P documents panel where you complete the final invoice.