How VAT is handled in your company is defined in the G/L control file. If you enter VAT on invoice level, then the VAT will be connected to the transaction amount of the invoice.
Prerequisites
- VAT entry inv level in the G/L control file must be set to YES.
- Use a document type with a pseudo catalogue, and VAT/default accounts and G/L postings panel set to YES.
- Use a supplier number with a VAT catalogue or enter a general Accounts Payable VAT catalogue in the A/P control file.
- Select the Enter financial transactions menu item.
- On the Financial system transaction entry panel, complete the applicable fields and click OK. For further instructions and field descriptions, see Open a new batch.
- You remain on the same panel, which is now updated, showing only the routines that are valid for the selected voucher type. Select the A/P invoices (Final) routine and click OK.
- You access VAT amounts/default accounts entry where you allocate the transaction amount to the different VAT handling codes and the different pseudo accounts. Note: You use this panel both for:
- distributing the transaction amount between the VAT handling codes to generate VAT postings, and
- distributing the transaction amount between the default pseudo accounts to generate contra postings for cost/expense.
- Pseudo
- Displays the pseudo accounts from the pseudo catalogue. A blank entry line means that you may enter any pseudo account from the Pseudo account file for your posting.
- Vc
- Displays the VAT handling codes from the VAT catalogue defined for the supplier or in the A/P control file.
- Base amount
- In combination with VAT handling code: Enter the base amount if mandatory for the VAT handling code. The system can calculate the VAT amount from the base amount or vice versa.
- In combination with pseudo: Enter the transaction amount for each pseudo account you want to use.
- VAT amount
- Enter the VAT amount if mandatory for the VAT handling code. The system can calculate the base amount from the VAT amount or vice versa.
- You access G/L postings entry for A/P documents where you can see all the postings already made for the invoice; the control account posting, the VAT posting(s) and the cost/expense postings from the pseudo accounting. If any remaining amount exists, you need now post it to balance the transaction. Follow steps 4-5 in Enter a final A/P invoice with manual G/L postings. Exit the routine.
The following fields are relevant:
Click OK when you have completed all relevant fields.
Note: You must distribute the entire transaction amount to the VAT handling codes, but you need not post the entire amount to the pseudo accounts. It is also possible to disregard the relationship defined by the VAT handling code through the Override field in Work with VAT handling codes. See About working with VAT for additional information.
Related topics
- About entering A/P invoices and credit notes manually
- Panels in the manual A/P invoice entry routine
- Enter a final A/P invoice with a pre-defined contra account
- Enter a final A/P invoice with manual G/L postings
- Enter a final A/P invoice with a pseudo catalogue
- Enter a preliminary A/P invoice
- Make a preliminary A/P invoice final
- Enter an A/P invoice with VAT on G/L level
- Enter an invoice for a sundry supplier
- Enter an A/P invoice with extra payment information
- Enter an A/P invoice with instalments
- Enter an A/P invoice with EU statistics
- Enter a credit note to correct EU statistical entries for a previous A/P invoice (Italy)
- Allocate the contra accounting of an A/P invoice
- Maintain an entered A/P invoice
- Re-age open documents for a supplier
- About starting/closing manual transaction entry
- About working with VAT