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Enter an A/P invoice with VAT on G/L level

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How VAT is handled in your company is defined in the G/L control file. If you enter VAT on G/L level, then the VAT will be connected to the accounts to which you post the amounts of the transaction.

Prerequisites

  • VAT entry G/L level must be set to YES and VAT entry inv level must be set to NO in the G/L control file.
  • Use a document type with a pseudo catalogue, and VAT/default accounts and G/L postings panel both set to YES.
  1. Select the Enter financial transactions menu item.
  2. On the Financial system transaction entry panel, complete the applicable fields and click OK. For further instructions and field descriptions, see Open a new batch.
  3. You remain on the same panel, which is now updated, showing only the routines that are valid for the selected voucher type. Select the A/P invoices (Final) routine and click OK.
  4. You access VAT amounts/default accounts entry where you allocate the transaction amount to the different pseudo accounts from the pseudo catalogue, and create VAT postings for each pseudo. Note: You use this panel both for:
    • distributing the transaction amount between the default pseudo accounts to generate contra postings for cost/expense, and
    • creating automatic VAT postings by using the VAT handling codes that are valid for each pseudo.

    The following fields are relevant:

    Pseudo
    Displays the pseudo accounts from the pseudo catalogue. A blank entry line means that you may enter any pseudo account from the Pseudo account file for your posting.
    Vc
    Enter a VAT handling code that is valid for the account represented by the pseudo accounts you use, to automatically create a VAT posting. Note: If you do not enter a VAT handling code for a pseudo, the system will use the first code in the VAT catalogue set up for the account represented by the pseudo. If no VAT catalogue is defined, the system will not create any VAT postings.
    Base amount
    Enter the base amount if mandatory for the VAT handling code. The system can calculate the VAT amount from the base amount or vice versa.
    VAT amount
    Enter the VAT amount if mandatory for the VAT handling code. The system can calculate the base amount from the VAT amount or vice versa.

    Click OK when you have completed all relevant fields.

  5. You access G/L postings entry for A/P documents where you can see all the postings already made for the invoice; the control account posting, the VAT posting(s) and the purchase/expense postings from the pseudo accounting. If any remaining amount exists, you need now post it to balance the transaction. See step 4 in Enter a final A/P invoice with manual G/L postings with the following exceptions and new fields:
    6. Amount
    Enter the base amount if mandatory for the VAT handling code. The system can calculate the VAT amount from the base amount or vice versa.
    VAT amount
    Enter the VAT amount if mandatory for the VAT handling code. The system can calculate the base amount from the VAT amount or vice versa.
    Vc
    Enter a VAT handling code that is valid for the account, to automatically create a VAT posting.
    Note: If you do not enter a VAT handling code for a posting, the system will use the first code in the VAT catalogue set up for the account. If a VAT catalogue is not defined, then the system will not create any VAT postings.

    Click OK. Exit the routine.

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