This routine allows you to maintain an invoice with EU statistics or add the EU statistics for an existing A/P invoice in the system. You add the EU information through the maintenance routine for A/P transactions.
Prerequisites
To be able to enter and report the EU statistical information you must define an Import code (which is done in Work with VAT import/export codes), that indicates the following:
- that the EU VAT and trade statistics will be updated when you enter A/P invoices manually, and
- that the INTRASTAT will be declared for the transactions.
For more detailed information about how to get to the panel and field descriptions, see About working with A/P transactions. See also the Panel help.
- Select the Work with A/P transactions menu item.
- You access the main panel. Select the applicable invoice and click VAT.
- You access Work with A/P transactions, VAT information where you enter the VAT information about the supplier:
- Trader country
- The system defaults the country based on the value for the supplier in the Business partner file. If no default trader country exists, the system defaults the system country. You can change to another country. The system will check your company’s VAT registration number in Work with countries. Note: Each company, outside or inside the EU, can be registered for VAT in another EU member country. All countries where the company is registered are trader countries.
- EU VAT rep act code
- The code you enter will be printed on the EU VAT sales report as information.
- Supplier VAT country
- Enter the country of the supplier.
- Supplier VAT number
- The system defaults the VAT registration number of the country in Supplier VAT country. If there is none, then you must enter a valid VAT number manually.
- You access A/P extra payment information entry with customs information. You can add or change the information on this panel. Click OK.
- On the A/P EU statistics maintenance panel, click Add to enter the EU statistics.
- Note: Only applicable if you are running the Italian application. The first panel you access after clicking Add is an EU statistics maintenance detail panel where you enter the applicable commodity code to indicate if you are working with a goods or service invoice. For this task, a goods invoice is assumed. Click OK to access the panel described in the following step.
- You access the detail panel. On this panel you add the purchase information for EU statistics reporting. The following fields are mandatory:
- Country arrived from
- The system defaults the country of the supplier.
- Terms of delivery
- Nature of trans
- Manner of transport
- Commodity code
- Note: Only applicable if you are running the Italian application. The commodity code is defaulted from the EU statistics maintenance detail panel described in step 6 above, but can be changed.
- Weight in kg
- You must enter a value in this field, if Quantity statistics is YES.
- Reporting quantity
- Reporting unit
- Enter quantity and units of delivered goods according to the reporting measurement. If a conversion factor exists between the delivered and reporting unit, the system will complete the fields automatically.
- You access A/P statistics maintenance again with complete EU statistics for the invoice. The panel now displays the total amount that is matched against the invoice for EU reporting.
Click OK to update.
If you have defined the information in the Business partner file, then the fields below will be defaulted. If they are not defaulted, then they must be manually completed.
The following fields are not defaulted:
Click OK when you have completed all relevant fields. Note: Only applicable if you are running the Italian application. If you have entered statistical corrections in a previous goods invoice that was incorrectly declared, then scroll down before clicking OK on this panel. On the next detail panel you specify the references of the previous Intrastat declaration that contained errors and for which you have entered corrections. These corrections will be included in the next official Intrastat declaration. When you have completed the Adjustment information fields, click OK.
Note: If you have not matched the entire invoice, you will get a warning message. Click OK again to confirm your update with the difference, or click Add to enter more statistical information of the purchase. Click OK to update the information. Exit the routine.