The details and the contra accounting specified for the invoice schedule is automatically applied to all recurring invoices generated from the schedule definition. The following describes how to:
- change an individual invoice, and how to
- manually override its contra accounting, thereby creating an exception.
Change the details of a recurring invoice
- Select the Work with A/P recurring invoices menu item.
- On the Schedules panel, select the schedule that includes the recurring invoice you want to change and click Invoices.
- On the Invoices panel, select the applicable invoice and click Change.
- You access the detail panel where you can change the following information:
- Supplier invoice no
- Voucher type
- Document type
- Invoice amount
- Terms of payment
- Invoice date/per
- You return to the Invoices panel. The invoice has now been updated as manually overridden (the Ov column is YES). Note: The changes you make will only affect the related recurring invoice.
Click OK to update.
Override the contra accounting for one recurring invoice
- Select the Work with A/P recurring invoices menu item.
- On the Schedules panel, select the schedule that includes the recurring invoice for which you want to override invoice contra accounting information. Click Invoices.
- On the Invoices panel, select the applicable recurring invoice and click Contra.
- You access Invoice contra accounting. Select the applicable contra accounting record and click Change.
- On the Invoice contra accounting information detail panel, enter your changes and click OK to update.
- On the Invoices panel the invoice is now updated as manually overridden (the Ov column is YES). Note: If no accounting is defined for the recurring invoice, then the contra accounting applied at the time of invoicing will be that defined for the document type entered for the recurring invoice schedule. However, the invoice contra accounting specified in this program will take precedence.
Conclusion
All manual changes on invoice level will remain unless you regenerate recurring invoices for a schedule. The Ov flag indicates that an invoice has been manually overridden and you will be prompted to confirm that regeneration can be done. See Change a schedule and regenerate recurring invoices for more information. Exit the routine.
Related topics
- About working with A/P recurring invoices
- Processing A/P recurring invoices
- Set up an invoice schedule
- Define invoice schedule contra accounting
- Generate recurring invoices
- Change a schedule and regenerate recurring invoices
- Create a final A/P invoice from a recurring invoice
- Delete invoice schedules