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Working with cheque inventory

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This routine allows you to view information about individual cheques, including:

  • the cheque’s status,
  • if the cheque was damaged and the reason,
  • if the cheque was used as a stub, the associated cheque number, and the payment date, amount and currency.

Note: An automatically created cheque receives the value indicating (Cancelled) only if it was included in a settlement that was cancelled in the Cancel settlements routine which automatically updates the cheque inventory.

The routine also allows you to set up, per bank/payment mode, cheque number ranges for your pre-printed cheques.

It serves as a place holder for how a particular cheque has been used. It lets you know if the cheque was damaged in the printer, or if the print went well. It also lets you know to whom it was issued. This Cheque inventory file is updated from the confirmation process that is introduced in the payment. The routine also holds enquiry, print and reorganisation programs.

There are three different ways of applying the cheque inventory routine:

  1. Manually. You enter the pre-numbered cheques received from the bank manually into the cheque inventory. These cheques will not be used in the purchase order creation and the confirmation routine in A/P payment proposal, but for manual purpose, e.g. paying for office cleaning. In the cheque inventory you then have to update the information manually for each cheque.
  2. Through the Cheque writer with pre-numbered cheques received from the bank. You enter the cheque numbers into the cheque inventory. At the purchase order creation and the confirmation routine in A/P payment proposal you enter a start and an end number for the cheques that you write and then confirm whether they were alright or not. The information on the existing cheques in the cheque inventory is then updated automatically.
  3. Through the Cheque writer with un-numbered cheques received from the bank or created with, e.g., Output Manager. You define the number series in the Bank table, payment document per payment mode. The number series should not be entered manually into the cheque inventory, since the cheque inventory will be updated automatically with used cheque numbers and information when running the purchase order creation and confirmation routines in Work with A/P payment proposals.

Cheque payments

A/P payment proposals

For more information about cheque payments, see About working with A/P payment proposals.

Enquiries and printouts

  • Cheque inventory enquiry
  • Print cheque inventory

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