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Enter an A/P payment with direct settlement

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The settlement of open documents can be brought into the handling of payments. It is useful if only one document should be covered by the payment, if it should be covered in full, and if you know its document type and number.

Note: Direct settlement can be combined with any of the payment handling options in the routine, but to simplify matters, the payment handling in Enter an A/P payment with a pre-defined contra account is referred to here.

Prerequisites
Use a payment document type with a pre-defined pseudo account as contra account, and VAT/default accounts, G/L postings panel, and Settlement panel all set to NO.

  1. Follow steps 1-4 in Enter an A/P payment with a pre-defined contra account. Follow the instructions for completing the fields in step 4 with the following exception:
    2. Doc tpe/no to settle
    Enter the document type and number of the document to settle with the payment.

    If the payment amount does not match the remaining amount of the open document, then the system will give an error message but the system can handle differences within the limits of allowed hidden discount and cash discount.

    Click OK when you have completed all relevant fields. The system retrieves defaults for the fields that were left blank. Click OK again to confirm. The system creates the postings automatically, based on the definitions for the payment document type. The payment transaction will update the Accounts Payable immediately. Exit the routine.

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