DC1 Help Centre 12.0

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You can maintain a proposal, but also add new documents or delete existing documents in the payment proposal. The following describes how to change the payment amount of an existing document (invoice). You can maintain the payment proposal on five different levels. The system displays the levels in the following order:

Payment mode (If only one payment mode exists for the proposal, then the first level displayed will be the currency level.)
Currency (If only one currency exists for the proposal, then this level will not be shown.)
Supplier’s bank
Document
Payment date

The steps below start from the payment mode, i.e. the first level.

Select the Work with A/P payment proposals menu item.
On the Overview panel, select the proposal you want to maintain and click Change.
You access A/P payment proposal, Maintain. Select the payment mode that contains the currency that you want to maintain and click Change. Tip: Click Nil payments/All payments/Non-payable payments to toggle between the different payment modes. A non-payable amount is, for example, when a payment mode has been inactivated or when a bank has been deleted from the A/P supplier bank table.
You access A/P payment proposal, Maintain. Select the currency that contains the document you want to maintain. Tip: Click Payable documents/Non-payable documents/All documents to switch between the different payment modes. A non-payable amount is, for example, when a payment mode has been inactivated or when a bank has been deleted from the A/P supplier bank table.
You access the third level (supplier’s bank) of A/P payment proposal, Maintain. Select the supplier that includes the invoice you want to maintain. Tip: Click Nil payments/All payments/Non-payable payments to toggle between the different payment modes. A non-payable amount is, for example, when a payment mode has been inactivated or when a bank has been deleted from the A/P supplier bank table.
You access the maintenance panel with all the documents for the selected supplier bank. Select the invoice you want to maintain. Tip: Click Payable/All/Non-payable to toggle between the different documents. A non-payable document is, for example, a preliminary document, a document that has not been approved for payment or a document where the payment mode is not valid or the supplier bank is missing. Click Select paydate to show the supplier’s documents in payment day order.

Note: The function Preliminary is shown if you have clicked Non-payable to show non-payable amounts. With this function you can toggle between showing documents that are, for example, stopped, preliminary and not approved.

You access the detail panel for the selected document. You can change the following fields:

Payment date

Note: If Single payment date is set to YES for the document’s payment mode in Work with A/P payment modes, then this field cannot be changed.

Changing this field is useful, for example, if you want to match the credit notes against their corresponding invoices. In this case, they must share the same payment date. If the payment mode used for this document has a pre-defined calendar, then the system controls if the payment date is payable or not. A non-payable date is then moved to either the previous or the next payable date. This is controlled by parameter Previous payment date in Work with A/P payment modes.

Payment amount

Change the amount. The remaining amount will be available for payment when you have updated the proposal and created a new one.

Cash discount

If there are any cash discount conditions available for the document, then enter either 1 or 2 to take full advantage of the discounts. Set this field to NO and enter a value in Payment amount to indicate a partial payment.

Bank/account number

Bank reference no

Only available for invoices and credit notes. You have the option to enter a unique bank reference number, which is mandatory for some countries.

Click OK to update the changes. Exit the routine.