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Move a payment from one invoice to another for the same supplier

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The invoice in this task was settled by a payment that was intended for a different invoice, which was due earlier. Therefore, the payment must be moved to the correct invoice and thereby the invoice that was settled must be re-opened. Note: This may be done since the invoices belong to the same supplier.

  1. Select the Enter financial transactions menu item.
  2. On the Financial system transaction entry panel, complete the applicable fields and click OK.
  3. You remain on the same panel which is now updated. Select the A/P settlements routine and click OK. See About starting/closing manual transaction entry for detailed information.
  4. You access A/P settlement overview where all A/P settlements made in the journal are displayed. Click Add.
  5. On A/P settlement main document, enter the document type and number of the settled invoice. Note: If you enter the supplier number instead you will get a listing of all open documents. You would then have to select the unsettled invoice instead and continue the re-opening by following the instructions in Re-open an A/P invoice that has not been processed by the bank. The handling described here illustrates a different way of re-opening documents.
  6. You access A/P open item selection. The following field is relevant:
    7. Settled amount
    Displays the remaining amount of the invoice since the system assumes you want to settle the remaining part.

    Select the document you entered on the previous panel, i.e. the one you want to re-open, and click Maintain item settlement. The selected document is now displayed at the bottom of the panel. Complete the following field:

    Paid amount
    The system defaults the remaining amount of the invoice, which in this example is zero. Enter instead the amount you want to re-open with a reverse sign.

    Click OK.

  7. You access A/P open items selection again. Note: The Remaining amount is now showing the original amount for the invoice, i.e. the amount before the settlement. You have re-opened this amount which you can use to settle another invoice. Select the correct invoice that should be settled and click Update to update your settlement. Exit the routine.

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