To drill down to view settlement details for an individual document, which is not a main settlement document, do as follows:
- Select the A/P transactions enquiry program.
- You access the first of three panels in the program with the last used template defaulted. See Create an A/P transaction enquiry template for more information on enquiry templates. Complete the following fields:
- Supplier number
- Enter a supplier number.
- Document type
- Enter a document type.
- Document number
- Enter a document number.
- You access A/P transactions enquiry, All documents with the entered document listed first. Select the document and click Settled.
- You access A/P transactions enquiry, Settled documents, transaction currency indicating that the selected document, displayed in the header, settled the main document. The main document in a settlement is always displayed first in the subfile of this panel.
- You access A/P transactions enquiry, Settlement details showing all documents that are involved in the selected settlement. The main settlement document is always displayed first. Select each of the documents and click Display to view their individual details.
- You access the A/P transactions enquiry, Details panel where both original and remaining amounts are shown. Exit the routine.
Click OK.
Note: Automatically created documents such as cash discount, hidden discount and exchange rate differences are also shown. However, control account adjustment transactions are not shown on this panel. They can only be viewed on the detail panel.
Tip: Click Shift info to view different information for the settlement.
There could be, however, other documents that are settled with the same main document, but they are not shown here. To view all settled documents and their details, mark the main document and click Settlement details.
Tip: Click Shift info to shift between different information for the records. Any remaining amount of the payment will be displayed. Or, mark the invoice and click Display.