This is the most simple way to enter an invoice. It is suitable if you use the same contra account repeatedly for a number of invoices, and you post the entire amount towards one account.
Prerequisites
Use a document type with a pre-defined pseudo account as contra account and VAT/default accounts and G/L postings panel set to NO.
- Select the Enter financial transactions menu item.
- On Financial system transaction entry, complete the applicable fields and click OK. For further instructions and field descriptions, see Open a new batch.
- You remain on the same panel, which is now updated, showing only the routines that are valid for the selected voucher type. Select the A/R invoices routine and click OK.
- You access A/R invoice/credit note entry. The following fields are relevant:
- Document type
- Document number
- Document date
- The system defaults the voucher date from the initial journal header panel.
- Customer number
- Mandatory entry.
- Bank reference no
- Transaction amount
- Currency
- System amount
- The system will calculate this amount based on transaction amount, currency and exchange rate.
- Due date
- The system will calculate these values based on document date and terms of payment.
- Terms of payment
- Mandatory entry.
- Payment mode
- Exchange rate period code
- Exchange rate period
- Exchange rate level code
- The system defaults these fields based on the values for invoices in the A/R control file.
- Cost centre
- Mandatory entry.
- Export code
- Mandatory entry.
- Text
- The system defaults the document type connected to system document type FKI (for A/R invoices) or FKC (for A/R credit notes), which will give the document number and text.
- Trader country
- The system defaults these fields based on the values for the customer in the Business partner file.
- EU VAT rep act code
- Debtor VAT country
- Debtor VAT number
- These fields are only shown when EU reporting is activated.
- To close your entries, see About starting/closing manual transaction entry for more information. Exit the routine.
Tip: To use other values than the defaults, you can click the prompt icon in all fields that relate to tables. Click OK when you have completed all relevant fields. The system retrieves defaults for the fields that were left blank. Click OK again to confirm. The system creates the postings automatically, based on the definitions for the document type. The invoice transaction will update the Accounts Receivable immediately.
Related topics
- About entering A/R invoices and credit notes manually
- Panels in the manual A/R invoice entry routine
- Enter an A/R invoice with manual G/L postings
- Enter an A/R invoice with a pseudo catalogue
- Enter an A/R invoice with VAT on invoice level
- Enter an A/R invoice with VAT on G/L level
- Enter an invoice for a sundry customer
- Enter an A/R invoice with instalments
- Enter an A/R invoice with EU statistics
- Enter a credit note to correct EU statistical entries for a previous A/R invoice (Italy)
- Allocate the contra accounting of an A/R invoice
- Maintain an entered A/R invoice
- Re-age open documents for a debtor
- About starting/closing manual transaction entry