Allocate the contra accounting of an A/R invoice

Related topics

If the proceeds of an invoice should have impact on a number of periods, not just the current accounting period, then the contra accounting can be allocated over the year. This can, e.g. be done for instalment invoices if you want the periodic result to reflect the cash flow.

Prerequisites
Use a document type with G/L postings panel set to YES and a voucher type with Date control set to NO.

Select the Enter financial transactions menu item.
On Financial system transaction entry, complete the applicable fields and click OK. For further instructions and field descriptions, see Open a new batch.
You remain on the same panel, which is now updated, showing only the routines that are valid for the selected voucher type. Select the A/R invoices routine and click OK.
You access G/L postings entry for A/R documents where the system has debited the control account with the transaction amount. Enter the actual sales/income account, and click Alloc to allocate.
You access Automatic transaction allocation. Enter the following information:

Base account: Enter the account combination of the temporary account, for instance Deferred income, from which the income will be allocated each period.

Start period/End period: Enter the period range.

Calculation curve: If you want to distribute the amount according to a calculation curve, enter also a budget curve from Work with budget curves.

Click Calculation to calculate.

You re-access Automatic transaction allocation with the proposed allocation. You can make manual changes in the distribution. Click Update when satisfied.
You re-access G/L postings for A/R documents with all the allocation postings. Click OK when the postings balance. Exit the routine.