A group document will be created in the Accounts Receivable during update. The balance for the debtor will remain the same, since this is only a redefinition of documents within the same customer account. The invoices included in the grouped document will be fully settled. The only G/L postings that might be created are inter-control account postings, if you used different control accounts for your documents.
Prerequisites
A document type with Data type set to 5 and Redefinition type set to 3.
- Select the Work with A/R group documents menu item.
- On the A/R grouped documents – overview panel, select the proposal you want to maintain.
- You access A/R grouped documents – select activity. Tick Update proposal and click OK.
- You access A/R grouped documents – update. The following fields are mandatory:
- Accounting period
- Enter the period of the new group documents. This period must not be before the Select to period that you chose upon creating the proposal. The inter-control account postings, if any, will also be updated in this period.
- Voucher type
- Enter a voucher type that is valid for this routine. The voucher numbering for the inter-control account postings, if any, will be retrieved from the voucher number series defined for the voucher type.
- Document type
- Enter the document type for your grouped documents. The document type must have Data type set to 5 and Redefinition type set to 3.
- Document date
- Enter the document date that your grouped documents should receive. The document date is used as a base for the calculation of due date for the documents. The system defaults today’s date.
Click OK to update the proposal. The system will inform you when the update is completed.