The following describes how to enter an A/R payment and settle it with a document identified by its bank reference number. You will settle the payment directly using settlement option *DOC_BRNO when Init from existing is YES for the active payment template.
Init from existing
The Init from existing flag indicates if some of the values needed for a new payment (such as e.g. Debtor no, Cost centre, and Transaction currency) should be retrieved from an already existing document. If you set it to YES and if settlement option *DOC_BRNO is defined for the template, then the panel flow applied for A/R payment registration is the following:
First the Standard settlement info entry panel is displayed and then the A/R payment panel.
Prerequisites
Create a new template or modify the SYSTEM template, set Init from existing to YES. Save *DOC_BRNO as a constant value for the Settlement option field.
Alternatively, you can enter the initialization code LT for the Settlement option field and make sure that the last payment you entered used settlement option *DOC_BRNO for payment settlement.
- Follow steps 1-4 in Enter a payment and settle it manually.
- You access Bank reference number based settlement info entry. Complete the following field:
- Bank ref number
- Enter the bank reference number to identify the document (invoice) to be settled. If a document is found, then the payment data is retrieved from this document and is shown on the A/R payment panel.
- You access the A/R payment panel. The values of some of the fields are retrieved from the A/R document you specified on Bank reference no. based settlement info entry in the previous step. The document date, debtor number, transaction amount, currency, text and exchange rate field values are retrieved from the paid document, if neither a constant value nor an initialization code is defined for the Settlement option field in the active template.
- If the payment and its settlement are successfully created, then you access Bank reference number based settlement info entry again, ready for the next payment transaction to be entered. Enter the bank reference number of another document (invoice) to be settled or, if you have completed the payments registration, click Back until you reach Work with open batches. Select the batch you just created and click Update.
- You access Work with batches, Update. Click OK to close the batch and create the journal. Exit the routine.
Note: Since a payment is not yet registered, the header information consisting of payment document type and number is blank. Click OK.
Click OK. Note: If any information or a warning message related to the settlement should be shown, then Bank reference number based settlement info entry is displayed to present the related settlement data.
Click OK to accept and settle the payment with the document (invoice), or click Back to change the payment information.
Related topics
- About the Open batch environment
- About entering payments manually in the Open batch environment
- Enter a payment and settle it manually
- Enter a payment and settle it with a document identified by its type and number
- Enter a payment and settle it with a document identified by its bank reference number
- Enter a payment and settle it with a document identified either by its number, by its type and number, or its bank reference number
- Enter a payment and settle it with a document identified by its type and number when “Init from existing” is YES
- Enter a payment and settle it with a document identified either by its number, by its type and number, or its bank reference number when “Init from existing” is YES
- Enter a cash book transaction manually
- Enter sundry debtor information for a payment
- Change sundry debtor information for a payment
- View documents used to settle an A/R payment
- View settlement data of a settled A/R payment
- Cancel the settlement for a payment from the A/R payment panel
- Enter a payment for a voucher with a pre-defined voucher amount
- Enter a payment with contra accounting defined on voucher level
- Enter a payment with selection of documents to settle