If the debtor of a payment is a sundry debtor, then you must enter address information.
Sundry debtor
A sundry debtor number is used for customers you rarely do business with and therefore do not need to have a separate number in the Business partner file. All sundry debtors can share the sundry number, and the system will prompt you to enter name and address information at invoice entry time. If a payment is registered for a sundry debtor, then you must enter the address information should the payment not be fully settled. Otherwise, the sundry information is not mandatory.
Prerequisites
Use a debtor number with Sundry number set to YES in the Business partner file.
- Follow steps 1-6 in Enter a payment and settle it manually with the following exception:
- You access A/R payment entry, Sundry debtor information. The system initializes some of the field values based on the values defined for the active template. The active template name is shown in the panel heading. See About working with templates in the Open batch environment for information on templates. The following fields are relevant:
- Name
- Address
- Enter name and address information for the sundry debtor. The first field on address line four is intended for the postal code.
- Country
On the A/R settlement workbench do not settle the payment, but instead click Cancel settlement to create an account payment for the sundry debtor.
Click OK. Tip: You can click Back on this panel and enter the sundry debtor information later as described in Change sundry debtor information for a payment. Note that as long as the mandatory information is missing the batch cannot be updated. Exit the routine.
Related topics
- About the Open batch environment
- About entering payments manually in the Open batch environment
- Enter a payment and settle it manually
- Enter a payment and settle it with a document identified by its type and number
- Enter a payment and settle it with a document identified by its bank reference number
- Enter a payment and settle it with a document identified either by its number, by its type and number, or its bank reference number
- Enter a payment and settle it with a document identified by its type and number when “Init from existing” is YES
- Enter a payment and settle it with a document identified by its bank reference number when “Init from existing” is YES
- Enter a payment and settle it with a document identified either by its number, by its type and number, or its bank reference number when “Init from existing” is YES
- Enter a cash book transaction manually
- Change sundry debtor information for a payment
- View documents used to settle an A/R payment
- View settlement data of a settled A/R payment
- Cancel the settlement for a payment from the A/R payment panel
- Enter a payment for a voucher with a pre-defined voucher amount
- Enter a payment with contra accounting defined on voucher level
- Enter a payment with selection of documents to settle
- About working with templates in the Open batch environment