The following describes how to correct the settlement information for an A/R transaction that is imported from interface and has settlement option *DOC_LIST. Even after the transaction has been successfully created based on the interface data, there may be errors in the transaction related to settlement information. Such types of errors do not stop the interface transactions from being created successfully, but need to be corrected.
- Follow steps 1-4 in Correct transaction related errors in a batch.
- You access Work with transactions in voucher, A/R payment. The panel displays that the settlement status is ERROR_SET which indicates that there is an error in the settlement information related to the A/R payment. To update the batch, the settlement information must be corrected.
- You access the A/R settlement workbench. To view and correct the settlement related interface information, click Fnc list and select Settlement interface.
- You access A/R settlement workbench, Interface data import/error correction. The panel displays all the documents listed in the settlement interface file, which are not settled due to errors found and must be maintained. To update the journal, the erroneous interface data must be corrected and the requested settlement must be created or the data needs to be set to status 4 (Cancelled).
- You access A/R settlement workbench, Document settlement – interface record. This panel displays the document settlement details from the A/R settlement interface file. The text attached to the imported payment document is also displayed on this panel as it can be helpful in identifying the paid documents. Correct the data and click Settle.
- You access A/R settlement workbench, Interface data import/error correction again. Correct the errors (or set to status 4 – Cancelled) for all the documents that contain errors and click Back.
- You access the A/R settlement workbench. The settled records are visible on this panel. Should the settlement be incomplete, complete the settlement and click Update.
- You re-access Work with transactions in voucher. If all the errors related to the settlement are corrected, then the error code corresponding to the payment is blank. If an error still exists, then the error must be corrected before the batch can be updated. Exit the routine.
Select Settlement from the Function list.
A dedicated error code assigned by the system is shown for each record. You can see the detail message describing the error by selecting the document and clicking Status msg. Tip: You can view all the documents listed in the interface file, including those that are successfully settled and those that are set to status 4 (Cancelled), by entering an asterisks (*) in the Status selection field.
To correct the errors related to the document settlement, select the document and click Change.
Related topics
- About the Open batch environment
- About transferring payments to the Open batch environment
- Import batches from interface
- Import batches from interface using IFS communicator
- Correct the batch header of an automatically created batch
- Correct interface voucher related errors in a batch
- Correct interface transaction related errors in a batch
- Correct transaction related errors in a batch
- Correct settlement information for an A/R payment with settlement option *DOC_TYPNO
- Correct settlement information for an interface transaction with settlement option *DOC_LIST using the “Create and stop on error” function
- Use an alternative method when correcting the settlement information for an A/R payment with settlement option *DOC_LIST
- Correct interface data related to cash book transactions in a batch
- Reload an automatically created batch
- Completely remove an incorrectly loaded batch
- Update an automatically created batch