The reminders included in a proposal are printed in the language of each debtor. The layout of the printed document, i.e., landscape or portrait orientation, is defined in Work with document output formats. Normally, you define this when you set up your system, but you can change the layout later. In this case, the output format type 3 should be defined.
After printing the reminders they are distributed either in a paper format, through e-mail, or by fax depending on what is defined for the debtor. If the customer and debtor are not the same, then the reminders are sent to the debtor. The printing of reminders is important for paper distributed reminders. See Update a reminder proposal for more information.
- Select the Work with A/R reminder proposals menu item.
- On the Overview panel, select the reminder proposal you want to print and click Print reminders.
- You access the Print reminders sequence panel. Note: The system prints the reminders in the language of each debtor (as stated in the Business partner file). The reminder text on each reminder will be of the highest degree for any of the included documents. The system automatically updates the documents with the new reminder degrees and last reminder dates.
- You access the Print reminders selection panel. When you have made your selections, click OK.
- You access the Print reminders specification panel. On this panel, by further specifying the information you want to print, you are able to control other aspects of the reminder printout. Complete the following fields:
- Payments until
- The first time you print reminders from a proposal, then the date that was used for selection of documents at proposal creation is defaulted. The next time you want to print reminders from the same proposal, the last used date in this field is defaulted.
- “Payments until date” is a variable that can be used in the Reminder degree text handling as information to the debtor. This field can be changed if you want to specify another date until which payments have been posted.
- Unprinted reminders
- Set to YES to only print reminders that have not been printed. Note that reminders that are printed, but have been changed after they were printed (i.e., the status has been changed from PRINTED to CHANGED), will be printed. Set to NO to only print already printed reminders. If you leave the field blank, this parameter is not considered.
- Highest degree
- Set to YES to only print reminders which have reached the highest degree according to the applied reminder rule. Set to NO to only print reminders which have not reached the highest degree. If you leave the field blank, this parameter is not considered.
- Negative reminders
- Set to NO to only print reminders with either a zero or a positive total amount. Set to YES to only print reminders with a negative total amount. If you leave the field blank, this parameter is not considered.
- Incl non-due doc
- Only shown if the proposal is defined to include non-due documents. YES is defaulted. Indicate if you want non-due documents which are included in the proposal to be printed. If you leave the field blank, this parameter is not considered.
- Electronic reminders
- Only shown if at least one debtor included in the proposal is defined to receive electronically distributed reminders. Set to YES if you only want to print reminders which are defined for e-distribution. If you set this field to NO, then only reminders defined for paper distribution are printed. If you leave the field blank, this parameter is not considered.
- Note: An e-distributed reminder cannot be re-sent by mail. You could print a paper copy and send it by normal mail, or you could create a PDF file of the reminder and send it as attachment to an e-mail.
- Update
- Indicate if you want to update the reminder proposal directly after printing. YES is only allowed if all reminders (defined for paper distribution) included in the proposal are printed, and the rest are defined for e-distribution.
- Note: If you do not want to update the proposal at printout, then you can do that later as described in Update a reminder proposal.
In this program, you have three different sequence and selection panels at your disposal. You specify the applicable parameters to determine how the information is to be organised. See the Panel help for detailed information.
When you have specified your sequences, click Next to access the subsequent selection panel.
Enter the applicable printer queue details and click OK. Exit the routine.