Flowchart
The Open batch environment is thought to be a gateway for entering financial transactions into DC1. Currently, the A/R payments, A/R Cash book payments and A/R settlement transactions are supported, and may be manually registered as well as automatically created based on the interface data. Irrespective of whether the data is entered on the panel or imported through the open batch environment, it will be processed in the same way. The same template as well as the defaulting and validation rules apply. Also, the panels which enable the imported data maintenance are identical with the ones used for manual registration.
Open batches of financial transactions are those batches that are not yet updated (closed) and thus have not yet received the journal number.
Automatically created batches
Automatically created batches are those batches which are imported to the open batch environment from an interface. If the batch contains vouchers and transactions that do not have any errors, then the batch can be updated directly. But if the batch, or vouchers, or transactions have an error, then the batch cannot be updated. You can correct the errors in open batch environment. The batch can be updated only after all the errors are corrected. Errors that are identified by the system for an automatically created batch can be divided in two groups:
- Errors in the interface data, which stop the system from creating the corresponding vouchers or transactions.
If, for example, a debtor number is not provided, then the payment may not be created. The related interface data (stored in the native files) is available for maintenanceand should be corrected and the corresponding batch transaction should be created. In the flowchart above, these panels, where you are working with interface data, are presented in red colour.
- Errors, which do not stop the system from creating the batch voucher or transaction. However, the created transaction must be corrected.
For example, if a payment transaction does not balance or sundry address information is missing, then the transaction may be created with errors. In the flowchart above, these panels, where you are working with already created batch vouchers or transactions, are presented in green colour.
Manually created batches
You can manually create a batch in Work with open batches, and vouchers and transactions can be manually created in the batch. The created batches must be free of errors before they are updated.