This routine gives you the possibility to make enquiries on detailed and/or summarised G/L transactions. When you use this routine the system automatically chooses the most appropriate way of making the enquiry, but the sequencing and selecting also gives you the possibility to make a more specific enquiry. This can be useful when you, for example, work with G/L account reconciliation.
Transactions
For each selected transaction the account combination, voucher number, voucher date, voucher type, amount and period are shown. The transactions may be viewed in system and reporting, as well as transaction currency. If your company uses quantity you may also enquire on quantity transactions.
There are a great number of possibilities to sequence and select the transactions from the G/L that you want to view. To narrow down the search for a transaction you enter the appropriate values in selection fields. For example, if the transaction contains a certain amount that you are searching for, you can enter this amount in the Amount selection field. To further specify the enquiry you can also sequence your transactions.
Templates
You can create your own template(s) with selection and sequence parameters to be used during enquiry. You will define the same parameters for selection and sequencing as in the normal enquiry program, see Create a G/L transaction enquiry template.
The last template you used in the enquiry program will also be the one defaulted when you enter the enquiry the next time. The very first time you enter the company the common system template will be shown.
Voucher
You can also show all the transactions that belong to the same voucher as the transaction you have selected.
Additional information
In addition to the summarised transactions in G/L, you can view details about single G/L transactions. There is also the possibility to access A/R and A/P enquiry programs to see the related A/R or A/P document, see Show related A/R and A/P documents. If DC1 Distribution is installed and activated, then you can make enquiries on related distribution invoices from the A/R transactions enquiry – Details panel. See Drill across to the Distribution invoice enquiry.
Print
A print function is available when you make the selections for the enquiry. This means that you can print your selections without prior viewing the transactions. The amounts selected can be printed in system, transaction and/or reporting currency.
Checkpoint
The system provides a checkpoint to indicate how many transactions should be read before the user will be given a message asking if the search should continue or be interrupted. This can be useful if, for example, incorrect selections accidentally have been made during enquiry. The value is defined in Work with enquiry checkpoints. If a user has not been defined in this table, then the system will automatically retrieve the value for user *ALL.