An account string consists of a main account code and up to seven more account dimensions. Your main account part is mandatory, while your other seven dimensions are optional.
- Select the Work with G/L control file menu item.
- You access the first G/L control file maintenance detail panel. Click OK once.
- You access the second detail panel showing the setup of the account parts including the number of parts you will use. It also displays which account part is the main one, and which one you will use for cost centre accounting. Note: The information must be completed at the time of installation and cannot or should not be changed once the system is in use. The following fields are relevant:
- Account part 1-8
- Displays up to eight account parts defined.
- Length
- Displays the number of positions for each account part.
- Description
- Displays the names or titles for each account part.
- Trailing blanks
- For each account part, it is indicated if the system allows trailing blanks for your account numbers that do not fill the entire account field. NO is normally entered for a numerical account part. The system will complete the remaining positions of the account number with zeros. For alphanumeric accounts, trailing blanks are normally allowed. The difference is that you must complete the entire account number field when you add an account without trailing blanks to the Account file in order to define it as an entry account.
- Corporate snd/rcv
- Indicates if the receiving/sending of ACCOUNT and SUMMARY data is MANDATORY or OPTIONAL.
- If it is optional it indicates that you want to activate/inactivate future sending of the data if you are in the sending company, and activate/suspend the data if you are in the receiving company.
- If it is mandatory it means that the account part data and any connected summary id must be sent/received, depending on whether you are in the sending or receiving company.
- Note: This field is only valid for DC1 Corporate Data Maintenance (CDM). The CDM tool allows your company to transfer data from “supported” DC1 files between DC1 companies within the same release and iSeries. See Setting up and running Corporate Data Maintenance (CDM) for more information about this tool.
- Main account part
- Displays the number of the account part which is the main one. This is the account part used for external accounting.
- Cost centre acc part
- Displays the number of the account part which is to be the cost centre part of your accounting. The accounts in this part can then be controlled on customer/supplier level and accounting on cost centre can be done via the pseudo accounting with cost centre substitution. If this field is blank, no cost centre accounting will be demanded in the entry programs.
- You access the third G/L control file maintenance detail panel showing the setup of the summary id parts, which includes the number of parts you will use. The following fields are relevant:
- Summary id part 1-16
- The summary id parts are used to create summary levels for different account combinations that cannot be combined because of the structure of the Account file. The summary id is defined in the same way as the Account file, with up to sixteen different parts. Each part contains a number of summary id’s that you define in the Summary identity file. Several account numbers in an account part can then be connected to a summary id in the related summary id part, and a balance is kept on the summary id level. More than one summary id part can be related to the same account part, and as long as balances have not been created, you can change the relation between the summary id parts and the account parts. Summary id’s consist of up to ten characters, and the names of the summary id parts consist of up to twenty characters.
- Related to account part
- Displays the number of the account part to which each summary id part is to be related. More than one summary id part can be related to the same account part.
- Changed
- The field is automatically updated whenever you change a summary id for an account in the Account file. If a field is set to YES, then this summary id part will be rebuilt when you run the Rebuild summary identities or Rebuild balances from transactions routine.
- Period
- Displays the period from which the rebuild will be performed for this summary id part. When the rebuild is done, this field will turn blank and the Changed field will be reset to NO.
Tip: Click Translate to translate key values into different languages to be used when printing external documents such as terms of payment and terms of delivery. Here, click OK.
Click OK and exit the routine.