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Set up a cost centre

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  1. Select the Work with chart of accounts menu item.
  2. On the main panel, enter 2 in the Ap selection field, click OK and then Add.
  3. You access the detail panel. The following fields are relevant:
    4. Cost(4)
    Displays the name and length of the account part of the account you are maintaining (account part 2). Enter the code that represents the record you are adding. Tip: Press F4 or click the prompt icon to access a panel where you can further narrow down your account selection from the Account file.
    Entry
    Set to YES if this is an account on which transactions can be posted. Otherwise, set to NO. A heading account is a non-entry account, to which the balances for all accounts with the same starting character(s) can be summarised in a report.
    Description
    Enter a description.
    Division
    Only shown for the cost centre account part and when the division concept is activated. Enter a division that comprises this cost centre or leave the field blank.
    To account number
    If the account number you are maintaining is to be changed to another account number, then enter the new account number here. You can use this function to implement a new account file.
    In the Manual entry routine, the account number will be automatically changed, if the old number is entered, but for transactions that are created in batch, the account number is changed in the Update routine, before account number completion and pricing.
    All transactions that are created in connection with the update (pricing, calculations, redistribution) are also handled in the Account change routine. The change will be printed on the G/L transaction detail journal. The account number that you enter here must exist in the Account file.
    Start date
    Enter the voucher date from which the change should be valid.
    End date
    Enter the voucher date to which the change should be valid.
    Active
    Indicate if this account should be active. If it is to be inactivated, i.e. stopped for use in transaction entry, then set this field to NO. If you have changed or entered a new summary identity, then you access Work with account/summary id when you exit the Work with chart of accounts. The reason for this is that you must rebuild your summary identities if you have entered any transactions on the account with the revised summary identity.
    Corporate snd/rcv
    Indicates if the receiving/sending of ACCOUNT and SUMMARY data is MANDATORY or OPTIONAL.
    If it is optional it indicates that you want to activate/inactivate future sending of the data if you are in the sending company, and activate/suspend the data if you are in the receiving company.
    If it is mandatory it means that the account part data and any connected summary id must be sent/received, depending on whether you are in the sending or receiving company.
    Note: This field is only valid for DC1 Corporate Data Maintenance (CDM). The CDM tool allows your company to transfer data from “supported” DC1 files between DC1 companies within the same release and iSeries. See Setting up and running Corporate Data Maintenance (CDM) for more information about this tool.

    Tip: Click Translate to translate key values into different languages to be used when printing external documents such as terms of payment and terms of delivery. Click OK to display and work with the summary ids linked to the selected account part, account number and summary id part.

    Note: The Work with account/summary id – Summary id selection and Work with account/summary id panels are only displayed provided that you have entered NO in Entry in step 3 above.

  4. You access Work with account/summary id. Note: If more than one summary id part is connected to the selected account part, then you will access Work with account/summary id – Summary id selection first. Click Add.
  5. You access Work with account/summary id. The following fields are relevant:
    6. First period
    Enter the first period from which this summary id should be valid.
    Last period
    Enter the last period until which this summary id should be valid.
    Summary id
    Enter a summary identity from the summary identity part displayed. Note: Only one summary id can exist per period for the entered account part, account number and summary id part. If you change a summary id, then it will immediately be used for new postings, but old balances will keep the old summary id until you run the Rebuild balances from transactions routine.

    Click OK. Exit the routine.

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