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  13. Connect the voucher number...

Connect the voucher number series to a voucher type

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Each number series is connected to one or several voucher types. The following steps show how to connect the voucher number series you have set up to a voucher type.

  1. Select the Work with voucher types menu item.
  2. On the initial panel, click the Add option to create a new voucher number for the voucher number series you have set up.
  3. On the detail panel, complete the following fields:
    4. Type
    Description
    Number series
    Enter the voucher number series you have set up. (See Set up a voucher number series for instructions.)
    Date control
    Set to YES if you want the system to verify that the voucher date is within the accounting period. Set to NO if you want to use elimination or automatic allocations for the G/L postings.
    Last closed period
    The system proposes the actual last closed period for the voucher type, but you can change it to a later period.
    Payment on vou level
    Set to NO. (Not applicable here. For more information, see About entering A/P payments manually and About entering A/R payments manually.)
    Pseudo account
    (Not applicable here. For more information, see About entering A/P payments manually and About entering A/R payments manually.)
    Entry option
    See About working with entry options for more information.

    If the voucher type allows the handling below, set the applicable field to YES.

    Calc/redistribution
    (For more information, see About working with calculation/redistribution.)
    Pricing
    (For more information, see About working with pricing.)
    Account replacement
    (For more information, see About working with account replacement.)
    Account completion
    (For more information, see About working with account completion.)
    Manual transaction entry
    Indicate if this voucher type should be allowed to use when manually entering financial transactions. If you set to NO, then the voucher type can only be used for transactions transferred via interface files.

    Click OK.

  4. You return to the initial panel. Highlight the voucher type and click the Routines option to access the Work with voucher types, Routines panel where you can activate the routines that are to be valid for this voucher type. Note: The routines shown depend on your choice of Entry option for this voucher type.

    5. You also have the option to select one default routine. You will then access the appropriate entry program when working in the Manual transaction entry routine. See About entering A/P payments manually and About entering A/R payments manually for more information.

    Select valid routines

    To be able to select the routine, the correct handling code for the voucher number series must have been defined. That is:

    • If the handling code for the voucher number series is 1 (meaning automatic and protected numbering), the routines that transfer transactions from pre-systems are not valid.
    • If the handling code for the voucher number series is 2 (meaning automatic numbering), all the routines are valid.
    • If the handling code for the voucher number series is 3 (meaning manual numbering), the batch routines are not valid.

    Activate the routines you want to use for this voucher type by clicking the Activate option. The transactions will then receive the voucher numbers you have defined for this voucher type. Tip: Activate only a few routines for one voucher type. It is easier to keep track of the postings for transactions from a certain routine if they are sequentially numbered.

Click OK to verify your selection. Click OK to update.

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