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Define system setup for reporting currency

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The following system setup must be defined in order to enable you to report and make enquiries on reporting currency postings.

Prerequisites
In order to define the system setup for reporting currency the application RCU must be activated.

The following areas need to be defined in order to run this routine:

Work with currencies

  1. Select the Work with currencies menu item.
  2. On the main panel, click Add.
  3. You access the detail panel. Complete the following fields:
    4. Currency
    Enter a currency code that represents the reporting currency.
    Description
    Enter text to describe the reporting currency.
    No of dec amount
    Enter the number of decimal positions you want to be able to enter the number in. The maximum number of positions is 3.
    No of dec to display
    Enter the number of decimal positions you want to show the amount in. The number entered here must be less than the number entered in No of dec amount.
    Fixed exchange rate
    Set to YES if this currency has a fixed rate towards the base currency.
    If this field is YES, you are only allowed to enter a fixed exchange rate for this currency in the Exchange rate table. This means that the field is used for defining if the currency has a fixed exchange rate towards the base currency. The system currency and currencies part of the EMU (during the transition period) must be defined with this field set to YES. Reporting currency may be defined with this field set to YES.
    Note: If reporting currency and transaction currency use the same currency code and reporting currency uses a different variable exchange rate than the transaction currency, a fictive currency code can be used for reporting currency.
    Note: If you change the parameters regarding fixed exchange rates here, then you must re-start the jobs that are using information from Work with currencies.
    Text
    Enter the currency name to be printed on cheques.

    Click OK and exit the routine.

    Work with exchange rates

    This function is based on the principle that the relationship between base and reporting currency is fixed.

  4. Select the Work with exchange rates menu item.
  5. On the main panel, click Add to add an exchange rate.
  6. On the detail panel, complete the following fields:
    7. Currency
    Enter the currency, from Work with currencies, that you would like to enter an exchange rate for.
    Time level
    To enter a fixed exchange rate, enter an asterisk (*) in this field.
    Medium
    Enter the fixed exchange rate.

    Click OK and exit the routine.

    Work with companies

  7. Select the Work with companies menu item.
  8. On the main panel, select the company you want to activate.
  9. On the detail panel, complete the following field:
    Reporting currency
    Enter a currency code, from Work with currencies, that you want to use as the reporting currency.

    Click OK and exit the routine.

    Work with system balance types

    To activate or deactivate balance types, User must be DC1 System Administrator.

  10. Select the Work with system balance type definitions menu item.
  11. You access Work with system balance types. Select the balance type you want to activate. Note: The relevant reporting currency balance type (304) must exist in the system.
  12. You access the detail panel.
    13. Active
    The code for YES is protected when the balance type is activated.

    Click OK and exit the routine.

    Work with document types

    Define a document type which will be used specifically for variances. This can then be used for selection purposes.

  13. Select the Work with document types menu item.
  14. On the main panel, click Add.
  15. You access the detail panel. Complete the following fields:
    System identity
    Enter G/L to identify where in the system the document type is used.
    Document type
    Enter RPB which represents the record you are adding.
    Description
    Enter text describing the document type.
    Reverse sign
    Set to NO as you do not want to reverse the sign of the amount entered contra the control account for documents with this document type.
    Sign validation
    Enter 0 to allow positive, negative and zero amounts to be valid.
    Handling code
    Enter 2 so that the voucher number is also used as the document number.
    Check balance
    Set to NO as you do not want the system to check that the balance is zero for the G/L postings within each document number.

    Click OK and exit the routine.

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