The following describes how you define the relationship between the account structure in the corporate company, and the account or summary id structure in the originating company.
Note: This program can only be reached if you are working in an originating company.
Note: For each account part in the corporate company you can choose to transfer either an account part, or summary id part from the originating company, or enter a fixed account number.
- Select the Work with consolidation company hierarchy menu item.
- On the Company hierarchy maintenance panel, enter the corporate company into which the originating company should be consolidated. Click OK.
- You access Company hierarchy maintenance, Account/summary id part relationship showing the following information:
- Corporate company
- Displays the code and name of the corporate company in which the originating company is to be consolidated.
- To account part
- Displays the account parts set up for the corporate company to which you want to transfer the account parts, summary id parts, or fixed account numbers you define on the panel.
- To fixed account no
- Enter a fixed account number that you want to transfer to the corporate company. Fixed account numbers belong to the corporate company.
Examples of situations where fixed account numbers are useful:
- When a balance from the originating company is entered on a main account in the corporate company which requires that other account parts are completed, and these account parts are not used in the originating company, or if not containing anything relevant to convert, these fixed account part numbers will be inserted.
- Consolidated accounts can be revalued in the Revalue G/L account balances routine. All companies connected to the corporate company according to the Work with company hierarchy program will be included. The new calculated values within a corporate company will receive the corporate company code as originating company code in the related field. To be able to report values separately per company before and after revaluation, both an account part and an originating company code must be used in DC1 Report Writer and the Balance enquiry program in order to identify the originating company.
- From account part
- Enter the originating company account part connected to the corporate account part to which the balances are to be transferred.
- For example, if the main account part is account part 4 in the originating company, but account part 1 in the corporate company, then you enter 4 in this field.
- From sum id part
- Enter the originating company summary part id connected to the corporate account part to which the balances are to be transferred.
- System currency
- Indicate if you want to transfer a system currency balance type for actual balances and/or budget values. Balance type 301 will be transferred, if activated, otherwise type 302. Note: System currency in the originating company will become transaction currency in the corporate company.
- Quantity
- Indicate if you want to transfer a quantity balance type (305) for actual balances and/or budget values.
- You access Accounting period relationship. On this panel you connect the accounting periods of the originating company to the accounting periods of the corporate company. Note: Period conversion is always carried out within one financial year. This means that both companies, originating and corporate, must have the same setup of the financial year, either calendar financial year or non-calendar financial year. Enter the following information:
- Copy period X to
- For each existing accounting period in the originating company, you enter the accounting period number in the corporate company into which the balances are to be transferred.
- For example, if the originating company uses months as periods, but the corporate company uses quarters, you would connect period 1, 2 and 3 in the originating company with period 1 in the corporate company.
- You access Budget number selection and relationship. On this panel you decide which budgets in DC1 Financials you want to transfer from the originating company to the corporate company. Enter the following information:
- Budget selection X
- Enter the originating company budget numbers you want to transfer and enter the corporate company budget numbers they should be transferred to. You can complete any or all fields, and in any order, but you must enter a number in both fields for every selection.
Copy balance types
In the fields below you decide which balance types you want to transfer from the originating company to the corporate company for both actual balances and/or budget values. If the balance type is inactivated in Work with system balance types, then the default is NO and cannot be changed.
Click OK.
Click OK.
Click OK. Exit the routine.