This routine is useful if you have pure G/L transactions that you work with, for example, on a daily basis. An example is that it can simplify the work with merged supplier invoices that contain the same types of costs, but for several cost centres, e.g. credit card expenses.
The G/L easy entry transactions routine is available in Work with routines. It can be retrieved either directly by the Menu item selection program or from all other transaction entry routines, depending on the voucher type setup.
This routine makes it possible to enter simple transactions. You enter the most necessary information, and if you need to maintain the transactions further, then you can do this by clicking G/L entry to access the G/L transaction entry. This can be used for, e.g., allocation, elimination, account information or if you need to change the document type. See Change the document type in G/L transaction entry.
If you access this routine from G/L postings for A/R or A/P documents, then the entered transactions are always connected to A/R and A/P documents. This means that if you are using a voucher type defined for the GLE (G/L easy entry) routine when you are entering A/R or A/P documents, then you can access G/L easy entry of transactions directly.
Duplication
If you retrieve a new voucher number and click Duplicate, then the last entered transaction on the previous voucher will be duplicated, independent of voucher number.
Validation
The transactions will be validated when you click OK, Exit or scroll, or when you duplicate the last transaction. To exit without validation, click Back.
Enquiries and printouts
- G/L transaction enquiry – displays all the updated postings in the General Ledger.
- G/L transaction details enquiry – displays detailed postings from the G/L transaction log file.
- G/L transaction list printout – displays the updated postings in the General Ledger.