When a project is printed, an initial budget is created from all existing project element lines. The budget gives an overview per cost code for the project.
If the initial budget is maintained, the changed budget values are saved in a log file. The historical changes of the budget can be viewed in the Project budget history enquiry.
The following types of changes can be made to the initial budget:
- Changes to the initial budget
You can either increase or decrease the amount of the budget. - Internal transfers
You can transfer amounts between the cost codes that are connected to the project. - Forecast
You can change the forecast for a cost code. - Completion percentage
You can change the estimated completion percentage of the project.
Prerequisites
The project must be printed (status 20) before you can start viewing and maintaining the budget.
Budget transfer to DC1 Financials
The project budget is transferred to DC1 Financials if Transfer budget is set to YES in the PRJ control file. If you decide to transfer the budget to DC1 Financials you have to define the following in the PRJ control file:
- The budget number for the initial budget
- The budget number for changed orders
- The budget number for internal transfers
- The budget number for forecast
- The budget number for completion percentage
Note: You can use the same budget number for different elements.
In addition to the budget numbers, you also have to define the account parts that will be used in DC1 Financials for the transfer of the budgets. You can define account parts for the following elements:
- project number
- cost code part 1
- cost code part 2
Enquiries and printouts
- Project budget history enquiry to view the historical changes of the budget.
- Project cost code enquiry
- Project cost control enquiry
- Project totals enquiry to view information about total cost price, gross sales and net sales price. The margins between the net sales and cost prices and the net sales and gross sales are calculated. All values can be displayed in either system or project currency. The following enquiry alternatives exist:
- Enquiry per phase
- Enquiry per cost code
- Enquiry cost code per phase element
- Enquiry phase per cost code
- Enquiry phase/cost code per phase element
- Enquiry phase per phase element
- Project cost control report
This report is accessed via the POM_CCREP batch job. Depending on your printing selections, this report displays a summation of the cost control amounts per phase, cost code or both. The report may also display planned and actual cost prices, gross and net sales prices, and planned and actual invoicing values. - Project totals report
This report is accessed via the POM_TOTREP batch job.