- Select the Report project transactions menu item.
- You access Transaction reporting. Complete the following fields:
- Project number
- Enter the project or quotation number for the transaction reporting.
- Phase number
- Enter the number of the phase being reported.
- Services reporting
- Set to YES to report services.
- Transaction date
- Enter the transaction date in the reporting. The default is today’s date.
- You access Services reporting. Click Unplanned to report unplanned services.
- On the Services reporting detail panel, complete the following fields:
- Line number
- Enter a line number. If this field is left blank the system will number the unplanned lines starting from 9000.
- Service code
- Enter a code from the Service code table indicating the type of service that has been performed.
- Cost code
- Enter one or two cost codes from the Cost code table. This is used to sum up the cost price and the current reported value.
- Time/mtrl
- Indicate if the line should be invoiced on time/material base.
- Reported qty
- Enter the quantity being reported.
- Invoice
- Indicate if the service line should be invoiced. Note: A reported transaction can only be invoiced if the service element line is created with Time/mtrl set to YES.
- Cost price
- Enter the cost price of the transaction.
- Net sales
- Enter the net sales price for the transaction.
- Trans date
- Displays today’s date but can be changed. Enter the date of the transaction.
- Handler
- Enter the handler of the transaction.
- Description
- Enter a description of the transaction.
- Currency
- Enter a reporting currency that corresponds to the manually entered cost and/or sales price. The panel will be re-displayed and prices will be recalculated into project currency.
- You return to the initial Services reporting panel. Exit the routine.
Click OK.
Click OK. Tick the box in the Confirm field if the information is correct and click OK to confirm the reporting of the service transaction.
Note: If you want to change any information before you approve the transactions, do not tick the box in the Confirm field. The panel returns with the information you have been entering.