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  11. Run the time calculation

Run the time calculation

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Time calculation can be performed from the following routines (described below):

  • Working with attesting
    From this routine you can calculate time for a specific attest group.
  • Working with reported time
    From this routine you can calculate time for a specific employee.
  • Batch job
    Using the batch job you can run the time calculation for a number of selected attest groups and employees at the same time.

The time calculation processes the TR journal (calendar day in status 0 = Not processed). It verifies the attest status of each calendar day before calculating. If calculation is allowed, it creates day balances according to the clocking transactions found in the TR journal and the rules specified in the day scheme, etc.

Errors
The process is stopped in the following situations:

  • The user launching the job does not have authority to run calculation for an attest group.
  • The date to be calculated is not inside a valid period. This means that the period balances cannot be updated and the processing is stopped.
  • The day is not manually attested or cannot be automatically attested because the TR journal contains an error or exception.

Calculate time for an attest group

  1. Select the Work with attesting menu item.
  2. On the Work with attesting, Select attest group panel, select the attest group for which you want to calculate time and click Calculation.
  3. You access Time calculation. Complete the following field:
    4. Date to
    Enter a date indicating the last date to be calculated. The time calculation always starts from the first date not calculated and proceeds up to the specified date.

    Click OK. The time calculation is processed. Exit the routine.

Calculate time for an employee

  1. Select the Work with reported time menu item.
  2. On the Work with reported time panel, select the employee for whom you want to calculate time and click Day balances.
  3. You access Work with attesting, All day balances. The following field can be changed:
    4. Date to
    Enter a date indicating the last date to be calculated. The time calculation always starts from the first date not calculated and proceeds up to the specified date.

    Click Calculate to run the time calculation for the employee. Exit the routine.

Calculate time via batch job

  1. Select the Work with reports/jobs menu item.
  2. On the Work with batch jobs panel, select job TIME_CALC and click Submit job.
  3. You access Time calculation. On this panel you can restrict the calculation by entering a range of attest groups and employees. Complete the following field:
    4. Date to
    Enter a date indicating the last date to be calculated. The time calculation always starts from the first date not calculated and proceeds up to the specified date.

    Click OK. The time calculation is processed. Exit the routine.

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