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Set up G/L transaction entry templates

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To set up your templates and defaults in the General Ledger, do as follows:

  1. Select the Enter financial transactions menu item.
  2. On the Financial system transaction entry panel, click User tempate.
  3. You access User defaults maintenance. Click G/L entry.
  4. On the G/L entry attributes and defaults panel, click Add.
  5. You access G/L entry attributes and defaults. This panel is divided into two parts. In the Default values section, you enter default values in the entry fields. In the Attributes section, you decide whether the fields, with or without defaults, should be open for input when you do the actual entering of transactions. You can enter information in the following fields:
    6. Template
    Enter the code which represents the entry template you are adding.
    Description
    Enter a description of the new entry template.

    Default values

    In any of the entry fields, you can enter a default value, which will be proposed when you enter transactions for this entry routine, i.e. if the field is defined as open for input. If the field is protected, your entry field with the default value will not be displayed.

    Attributes

    Set to YES if the entry field is to be open for input, with or without a default value. Set to NO if you want the field to be protected, i.e., the field, with or without a default value, will not be displayed on the G/L entry panel. If your attributes for the function keys are set to NO you will not be able to use these keys on the G/L entry panel.

    Note: The main account part can only be closed for input if a default value has been entered on the Default values tab.

    Click OK.

  6. You access Cash book attributes and defaults. Note: The Cash book entry template will only be shown if the CASHBOOK function has been activated in the Function control file. Complete the applicable fields and click OK.
  7. You access the second Cash book panel.

    8. Attributes

    Set any of the entry fields to YES if the entry field is to be open for input, with or without a default value. Set to NO if the field is to be protected, i.e., the field, with or without a default value, will not be displayed on the entry panel.

    Click OK to update the information. Exit the routine.

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