For detailed information regarding the cancellation process, the prerequisites and what happens when the cancellation process is completed, see About cancelling settlements.
- Select the Work with Cash book reconciliation menu item.
- You access Work with Cash book reconciliation, Open transactions. Enter the bank code for the original transaction in the Bank selection field and click OK.
- You remain on the Open transactions panel which displays all open transactions for the selected bank. Select the applicable transaction and click Related documents.
- On the Related documents panel, select the applicable document and click Cancel.
- You access Work with Cash book reconciliation, Cancel panel where you create a new payment document in order to reverse the original settlement. Note: If you are cancelling a Cash book entry which is coming from Work with A/P payment proposals and is found in the cheque inventory, then the related cheque transaction is changed to status (Cancelled) in the cheque inventory and the Cleared date is removed. Complete the following fields:
- Voucher type
- Enter a voucher type to control the voucher numbering of the reversal document. At cancellation, the system will select the number after the first used from the voucher number series defined for the document type and enter it for all the G/L postings created in the journal.
- Document type
- Enter a document type with the following parameters:
- Transaction ref
- Enter a transaction reference for the new Cash book entry that will be created.
- Reason code
- Enter a code from Work with Cash book reason codes for the new entry.
- Click Back to access the G/L update panel where you specify the print parameters to print the G/L entry journal. Tip: To view the cancelled settlement, enter the applicable bank code and then set the Open selection field to YES on the Work with Cash book reconciliation panel and click OK. All open and re-opened documents for the bank will be displayed. Exit the routine.
| Parameter | Description |
|---|---|
| Handling code = 1 | Automatic number, meaning that the document number is received from the number series specified for the document type. |
| Data type = 2 | Payment documents. |
| Liquid entry type = 8 | Cash book; the liquid entry type for the document type must be the same as for the payment documents to reverse. |
Click OK to update.