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  9. Create a VAT catalogue

Create a VAT catalogue

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Besides creating a VAT catalogue, you will also learn how to connect one or several VAT accounts to the VAT catalogue. The catalogues are then used at transaction entry, which enables you to choose between several VAT accounts and VAT percentages. This is useful when entering different types of transactions.

VAT on invoice level

If you enter VAT on invoice level, then you can define one VAT catalogue in the A/R control file and one in the A/P control file, which will be used on ledger level (see Set up a default VAT catalogue). You can also define individual VAT catalogues for each customer/supplier in the Business partner file. This will then override the A/R or A/P control file when entering invoices for that customer/supplier.

VAT on G/L level

If you enter VAT on G/L level, then you enter a VAT catalogue for each main account in the Account file for which VAT accounting is applicable.

  1. Select the Work with VAT catalogues menu item.
  2. On the main panel, click Add to create a new catalogue.
  3. You access the detail panel. Complete the following fields:
    4. Catalogue
    Description

    Click OK to create the VAT catalogue.

  4. You access Work with VAT catalogues, VAT codes where all VAT handling codes are listed when they have been connected to the catalogue. Otherwise, the panel is empty. This panel can also be accessed by clicking VAT codes on the main panel.

    5. Click Add to connect a VAT handling code.

  5. You access the detail panel. On this panel you connect the VAT handling codes that you have set up in Work with VAT catalogues. Complete the following fields:
    6. Sequence
    Enter a sequence number for the VAT handling code to position it in the catalogue.
    VAT handling code
    Enter the VAT handling code you want to add.

    Click OK.

    Tip: If you leave VAT handling code blank, then the system will default a blank field on the VAT amounts/default accounts entry panel (see Set up a default VAT catalogue). This gives you greater flexibility when entering amounts for the VAT, as you can use any VAT handling code that has been set up in Work with VAT handling codes.

  6. You re-access Work with VAT catalogues, VAT codes where all the VAT handling codes that you have connected to the VAT catalogue are listed.

    7. Tip: If you click Resequence the system will renumber the records in intervals of 10. You then have the option to insert a new record in-between each generated record. Exit the routine.

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